New Jersey Health Initiatives - A Better State of Health
A Robert Wood Johnson Foundation Program
FAQ
Category:
  • About NJHI
  • Application Process
  • Grant Program Overview
  • Online Grantmaking System
  • Other Support for Project
  • Proposal Elements
  • The Budget
  • Timetable & Review Process

About NJHI

How do I apply for funding?

Proposals for this solicitation must be submitted electronically. Visit www.rwjf.org/cfp/njhi17 and use the “Apply” link for this solicitation. You will be required to register at MyRWJF at http://my.rwjf.org before you begin the proposal process.  After registering at MyRWJF, applicants will be instructed on the steps required to submit their proposal. No hard-copy proposals will be accepted. All proposals are due by Thursday, January 12, 2017 at 3 p.m. ET. NJHI Program Office staff are available to guide applicants through the online process, if necessary.

NJHI program staff may not be able to assist all applications in the final 24 hours before the submission deadline. In fairness to all applicants, the program will not accept late submissions.

Do you provide grants to individuals?

No.

Do you give grants to for-profit organizations?

For-profit organizations are not eligible for funding under this call for proposals.

Is this a one-time call for proposals, or will it be issued annually?

NJHI issues calls for proposals on an annual basis. The focus of our funding priorities may change each year.

Are NJHI staff available to answer questions?

Yes, you can always contact us by telephone at (856) 225-6733 or by e-mail at info@njhi.org. You can also find direct telephone numbers and email address in the Team Directory on the “About Us” page.

Application Process

Is there a recording of the applicant webinar from December 8, 2016?

Yes, you can access the webinar recording by clicking here.

Is there a recording of the applicant webinar from December 14, 2016?

Yes, you can access the webinar recording by clicking here.

How do I apply for funding?

Proposals for this solicitation must be submitted electronically. Visit www.rwjf.org/cfp/njhi17 and use the “Apply” link for this solicitation. You will be required to register at MyRWJF at http://my.rwjf.org before you begin the proposal process.  After registering at MyRWJF, applicants will be instructed on the steps required to submit their proposal. No hard-copy proposals will be accepted. All proposals are due by Thursday, January 12, 2017 at 3 p.m. ET. NJHI Program Office staff are available to guide applicants through the online process, if necessary.

NJHI program staff may not be able to assist all applications in the final 24 hours before the submission deadline. In fairness to all applicants, the program will not accept late submissions.

When can I start the online application process?

The online application process begins on Tuesday, November 1, 2016. Proposals for this solicitation must be submitted electronically. Visit www.rwjf.org/cfp/njhi17 and use the “Apply” link for this solicitation. You will be required to register at MyRWJF at http://myrwjf.org before you begin the proposal process. If you have previously registered at MyRWJF, you do not need to register again.

What are the steps in the proposal process?

Proposals for this solicitation must be submitted electronically. Visit www.rwjf.org/cfp/njhi17 and use the “Apply” link for this solicitation. You will be required to register at MyRWJF at http://my.rwjf.org before you begin the proposal process. Your proposal and supporting documents must be uploaded to the RWJF online grantmaking system and submitted by 3 p.m., ET, on Thursday, January 12, 2017. Once the proposals have been reviewed, those organizations whose proposals most clearly meet the program criteria outlined in the Call for Proposals will be notified in late February that they have been selected to participate in a site visit.

How do I access the online proposal submission system for NJHI: Next Generation Community Leaders?

Visit www.rwjf.org/cfp/njhi17 and use the “Apply Online” link for this solicitation. If you are not already registered at MyRWJF, you will be required to register at MyRWJF at http://my.rwjf.org before you begin the proposal process.

What is your deadline for receipt of full proposals?

Full proposal must be submitted online by Thursday, January 12, 2017 at 3 p.m. ET.

Can I get additional copies of the CFP?

You can download the CFP from the “Apply for a Grant” page of this Web site.

How can I be sure my organization is classified as tax exempt under section 501(c)(3)?

You can do an online search of IRS Publication 78 at http://apps.irs.gov/app/pub78. Publication 78 is a list of organizations eligible to receive tax-deductible charitable contributions.

Are there any documents that will be submitted in hard copy?

No.

Is a Letter of Intent required under this program?

No. We require a full proposal only.

Will proposals submitted before the deadline be reviewed early?

No. All proposals will be assigned to reviewers after the submission deadline.

What if I miss the deadline?

To be fair to all applicants, there are no exceptions to the deadline.

Who will have access to our proposal once it is submitted online?

Only authorized individuals involved in the reviewing and scoring of proposals for this NJHI solicitation will have access to your proposal.

Are NJHI staff available to answer questions?

Yes, you can always contact us by telephone at (856) 225-6733 or by e-mail at info@njhi.org. You can also find direct telephone numbers and email address in the Team Directory on the “About Us” page.

Are there Internet browser requirements to access the online system?

This website may utilize pop-ups for informational messages so please do not disable pop-ups on your browser settings for this site.  This website has been tested to work with the following browsers:

Internet Explorer
Firefox
Safari
Google Chrome

It may also work with browsers not listed, but specific testing for those browsers has not been undertaken.

Do you accept paper proposals?

No, you must submit your proposal electronically through the online grantmaking system.

Can the co-director of the project be listed elsewhere on the application (for example, the chief financial officer)?

Yes, they can also be listed as another organizational contact. The project co-director is optional though, so you do not need to list one if you don’t intend on having a project co-director.

Can more than one person work on a proposal? If so, do they need their own login and password or do they share?

Yes, contributors may share the work on a proposal. Once you create your application, you have the option to invite other “contributors” to work on your application. The online system will send an email to your contributors telling them they can access your proposal and will send them a temporary password if they do not have a MyRWJF account, or will tell  them they can login using their existing MyRWJF account.

To whom should letters of commitment be addressed?

All letters of commitment must be scanned into PDF format and uploaded for submission through the online grantmaking system. Hard copy letters sent to NJHI will not be accepted. For this reason, letters can be addressed to either the applicant organization or to NJHI.

How do I save the full proposal narrative template for this NJHI solicitation from the online system?

You should save this document to a location on your computer with which you are familiar–such as My Documents, Desktop, etc. Be sure to follow all instructions in the online system as well as read the FAQs in the online system.

Will this proposal require letters of commitment?

Yes. Letters of commitment must be submitted electronically as part of the complete proposal. Complete details are available in the online system.

Is there a page limit and standard format for my proposal narrative?

Yes. Complete instructions for formatting your proposal are provided in the RWJF online grantmaking system.

Do we need to submit audited financial statements and an organizational staff chart?

No. Due to the size of the grants under this initiative, you are not required to submit audited financial statements or an organizational chart.

How do I know if I need to submit a Fiscal Sponsor Letter as part of my complete proposal?

A fiscal sponsor letter is only required if you are handling the finances of this project on behalf of a coalition or other entity. If this project represents only your organization’s activities, no fiscal sponsor letter is required.

Grant Program Overview

Can you provide an overview of the Next Generation Community Leaders program objectives and expected activities?

Yes, click here to view an overview document.

What is the age range of youth that can participate in this initiative?

Youth participants can be between the ages of 14 and 21.

Can a team serve a larger regional area spanning multiple municipalities?

Proposals should define the geographic community that is served by the applicant organization and can provide youth a meaningful opportunity to leverage their social capital within their immediate community.

Is it acceptable to have a youth team made up of all girls, or all students with disabilities?

While eligibility should not be limited to specific populations, we recognize that youth teams may be comprised of specific populations, based on the population served by the applicant youth-serving organization.

Are the two youth teams required to work on the same project?

No. Each team of youth will work to identify and design the project in their Summer Action Plans. They may focus on the same issue, but this is not expected.

Will the Alumni Network be sustained after the conclusion of the funding initiative?

Our vision is to have the Alumni Network continue as an ongoing effort after this program concludes.

Are colleges/universities and high schools considered youth-serving organizations?

Yes.

Could a college or university be the lead applicant and partner with a high school?

Proposals outlining a partnership are welcome.

Do participating students have to be enrolled in high school?

No. Applicant organizations are encouraged to engage out-of-school youth in this initiative.

Can college students serve as coaches?

Yes, if they are qualified.

How many coaches are recommended?

We recommend two to three coaches, or a ratio of one coach for every five youth participants.

Can the two youth teams involve the same youth?

The teams should be comprised of different youth. The youth team from the first grant year will serve to mentor the second youth team.

Can the grant dollars be applied toward an existing program or model? Or do we have to create a new project?

Funding through this initiative is not intended to support existing programs or models, however successful they may be.

Is there a recording of the applicant webinar from December 8, 2016?

Yes, you can access the webinar recording by clicking here.

Are the dates for the 2017 Coaches Retreat and the bi-annual retreats for coaches and youth set?

The retreats will be held twice, as this initiative is designed for two teams of youth per grantee.

The two-day retreats for coaches will be held in late Summer 2017 and again in late Summer 2018.

The retreat for coaches and youth will be held in Fall 2017 and 2018, with the second retreat in late Spring or early Summer 2018 and 2019.

Exact retreat dates and locations will be added here as they are confirmed.

How many grants will you award under NJHI: Next Generation Community Leaders?

Up to 10 grants will be awarded under this program.

Who is eligible to apply for funding under this program?

Applicant organizations must be either public entities or nonprofit organizations that are tax-exempt under Section 501(c)(3) of the Internal Revenue Code and are not private foundations or non-functionally integrated Type III supporting organizations.

Examples of applicant organizations include, but are not limited to educational institutions, scouting organizations, 4-H clubs, police explorers, faith-based organizations, community-based nonprofits, or other eligible entities that have a demonstrated history of working successfully to provide young people the skills to become healthy, active, productive adults.

Complete eligibility criteria is listed in the call for proposals.

How will the grant award be distributed over the course of the grant?

Upon grant award, up to $50,000 will be released to the grantee organization for use in year one of this three-year initiative. In grant years two and three, the remaining funds will be allocated to address the specific community priority as identified in the first Summer Action Plan, develop a second cohort of youth participants, address the community priority identified in the second Summer Action Plan and provide administrative support associated with overseeing the two youth teams and grant administration.

 

What is the amount of the award and duration of the grant period?

Grants of up to $200,000 will be awarded over three years. Up to $50,000 will be released in the first year. In grant years two and three, the remaining funds will be allocated  to address the specific community priority as identified in the first Summer Action Plan, develop a second cohort of youth participants, address the community priority identified in the second Summer Action Plan and provide administrative support associated with overseeing the two youth teams and grant administration.

Do you provide grants to individuals?

No.

Do you give grants to for-profit organizations?

For-profit organizations are not eligible for funding under this call for proposals.

Is a financial match required?

No.

Is this a one-time call for proposals, or will it be issued annually?

NJHI issues calls for proposals on an annual basis. The focus of our funding priorities may change each year.

Does the grant funding have to be spent equally over the life of the grant?

No. Each grantee may find expenses are varied. However, be sure to read the budget instructions in the online system specific to allocation of funds at the start of the grant.

Online Grantmaking System

How do I apply for funding?

Proposals for this solicitation must be submitted electronically. Visit www.rwjf.org/cfp/njhi17 and use the “Apply” link for this solicitation. You will be required to register at MyRWJF at http://my.rwjf.org before you begin the proposal process.  After registering at MyRWJF, applicants will be instructed on the steps required to submit their proposal. No hard-copy proposals will be accepted. All proposals are due by Thursday, January 12, 2017 at 3 p.m. ET. NJHI Program Office staff are available to guide applicants through the online process, if necessary.

NJHI program staff may not be able to assist all applications in the final 24 hours before the submission deadline. In fairness to all applicants, the program will not accept late submissions.

When can I start the online application process?

The online application process begins on Tuesday, November 1, 2016. Proposals for this solicitation must be submitted electronically. Visit www.rwjf.org/cfp/njhi17 and use the “Apply” link for this solicitation. You will be required to register at MyRWJF at http://myrwjf.org before you begin the proposal process. If you have previously registered at MyRWJF, you do not need to register again.

What are the steps in the proposal process?

Proposals for this solicitation must be submitted electronically. Visit www.rwjf.org/cfp/njhi17 and use the “Apply” link for this solicitation. You will be required to register at MyRWJF at http://my.rwjf.org before you begin the proposal process. Your proposal and supporting documents must be uploaded to the RWJF online grantmaking system and submitted by 3 p.m., ET, on Thursday, January 12, 2017. Once the proposals have been reviewed, those organizations whose proposals most clearly meet the program criteria outlined in the Call for Proposals will be notified in late February that they have been selected to participate in a site visit.

How do I access the online proposal submission system for NJHI: Next Generation Community Leaders?

Visit www.rwjf.org/cfp/njhi17 and use the “Apply Online” link for this solicitation. If you are not already registered at MyRWJF, you will be required to register at MyRWJF at http://my.rwjf.org before you begin the proposal process.

What is your deadline for receipt of full proposals?

Full proposal must be submitted online by Thursday, January 12, 2017 at 3 p.m. ET.

Can I get additional copies of the CFP?

You can download the CFP from the “Apply for a Grant” page of this Web site.

How can I be sure my organization is classified as tax exempt under section 501(c)(3)?

You can do an online search of IRS Publication 78 at http://apps.irs.gov/app/pub78. Publication 78 is a list of organizations eligible to receive tax-deductible charitable contributions.

Are there any documents that will be submitted in hard copy?

No.

Will proposals submitted before the deadline be reviewed early?

No. All proposals will be assigned to reviewers after the submission deadline.

What if I miss the deadline?

To be fair to all applicants, there are no exceptions to the deadline.

Who will have access to our proposal once it is submitted online?

Only authorized individuals involved in the reviewing and scoring of proposals for this NJHI solicitation will have access to your proposal.

Whom do I contact if I have problems with the online system?

Feel free to contact the NJHI Program Office. A directory of NJHI team members and their direct phone numbers can be found on the “About Us” page. Or call the main number at (856) 225-6733. Answers to technical FAQs about the online proposal process are available at the online site.

Are there Internet browser requirements to access the online system?

This website may utilize pop-ups for informational messages so please do not disable pop-ups on your browser settings for this site.  This website has been tested to work with the following browsers:

Internet Explorer
Firefox
Safari
Google Chrome

It may also work with browsers not listed, but specific testing for those browsers has not been undertaken.

Do you accept paper proposals?

No, you must submit your proposal electronically through the online grantmaking system.

Can more than one person work on a proposal? If so, do they need their own login and password or do they share?

Yes, contributors may share the work on a proposal. Once you create your application, you have the option to invite other “contributors” to work on your application. The online system will send an email to your contributors telling them they can access your proposal and will send them a temporary password if they do not have a MyRWJF account, or will tell  them they can login using their existing MyRWJF account.

Can I still access a proposal I submitted under a previous NJHI call for proposals?

Yes, you can log in to your home page of the MyRWJF portal at http://my.rwjf.org to view your proposal.

How do I save the full proposal narrative template for this NJHI solicitation from the online system?

You should save this document to a location on your computer with which you are familiar–such as My Documents, Desktop, etc. Be sure to follow all instructions in the online system as well as read the FAQs in the online system.

Other Support for Project

Are there any other Robert Wood Johnson Foundation programs that may be appropriate for me?

Please visit the RWJF web site at www.rwjf.org. The Foundation has numerous national programs focusing on a diversity of issues focused on building a Culture of Health.

Can you suggest other possible funding sources for our project?

You may wish to contact the Foundation Center, a resource organization on foundations, for other sources of funding. Their web site is http://fdncenter.org and their phone number is 1-800-424-9836.

Proposal Elements

Can a team serve a larger regional area spanning multiple municipalities?

Proposals should define the geographic community that is served by the applicant organization and can provide youth a meaningful opportunity to leverage their social capital within their immediate community.

Is it necessary to identify specific coaches in the proposal?

No. If the applicant organization currently has staff that will serve as coaches, then they should be identified and their resumes included in the proposal. If the applicant intends to hire coaches, this should also be discussed in the proposal.

Is a Letter of Intent required under this program?

No. We require a full proposal only.

Is there a copy of the budget template in Microsoft Excel format that we can use, or must we create one?

No. You must create your own budget spreadsheet if you would like to do so.

To whom should letters of commitment be addressed?

All letters of commitment must be scanned into PDF format and uploaded for submission through the online grantmaking system. Hard copy letters sent to NJHI will not be accepted. For this reason, letters can be addressed to either the applicant organization or to NJHI.

How do I save the full proposal narrative template for this NJHI solicitation from the online system?

You should save this document to a location on your computer with which you are familiar–such as My Documents, Desktop, etc. Be sure to follow all instructions in the online system as well as read the FAQs in the online system.

Will this proposal require letters of commitment?

Yes. Letters of commitment must be submitted electronically as part of the complete proposal. Complete details are available in the online system.

Is there a page limit and standard format for my proposal narrative?

Yes. Complete instructions for formatting your proposal are provided in the RWJF online grantmaking system.

Do we need to submit audited financial statements and an organizational staff chart?

No. Due to the size of the grants under this initiative, you are not required to submit audited financial statements or an organizational chart.

How do I know if I need to submit a Fiscal Sponsor Letter as part of my complete proposal?

A fiscal sponsor letter is only required if you are handling the finances of this project on behalf of a coalition or other entity. If this project represents only your organization’s activities, no fiscal sponsor letter is required.

The Budget

Will NJHI offer budget recommendations regarding youth compensation?

NJHI will not offer budget recommendations regarding youth compensation. At a minimum, budget proposals should demonstrate familiarity and compliance with state and federal employment regulations.

Are the costs of the retreats to be included in the budget?

Only costs for the adult coaches’ retreats should be included in the proposed budget. This should include travel to Princeton for a two-day retreat in August 2017 and again in August 2018 and any overnight accommodations if applicable. The costs for the youth team retreats need not be budgeted by the applicants.

Can we budget less than $50,000 in year one and budget the balance of the $200,000 in years two and three?

Yes. The maximum budget amount for year one is $50,000, but you may budget less than that if it makes sense for your project. You are not required to budget the $200,000 equally over the three years. Your budget should reflect the work you propose.

Should I budget for air travel?

No. All travel will be within New Jersey.

What indirect cost rate does RWJF support?

The Robert Wood Johnson Foundation supports an indirect cost rate of up to 12%. If you have questions about the rate, please call the NJHI Program Office at (856) 225-6733.

What categories of the budget are eligible for the indirect cost support?

Indirect costs (IDC) can be taken on all line items in the budget. However, the IDC on the purchased services category may be reduced if the amount budgeted for this category represents 30% or more of the entire project budget in a given year. If you have questions about the IDC, please call the NJHI Program Office at (856) 225-6733.

Are indirect costs calculated above the $200,000 cap on the total project budget?

No. The $200,000 cap includes any indirect costs associated with the project.

Is a financial match required?

No.

Does the grant funding have to be spent equally over the life of the grant?

No. Each grantee may find expenses are varied. However, be sure to read the budget instructions in the online system specific to allocation of funds at the start of the grant.

What is the standard budget format?

Budget preparation guidelines are available in the online grantmaking system. You can print the guidelines for reference when preparing your budget online. Please contact the NJHI Program Office at (856) 225-6733 if you have any questions regarding the budget preparation.

Is there a copy of the budget template in Microsoft Excel format that we can use, or must we create one?

No. You must create your own budget spreadsheet if you would like to do so.

Timetable & Review Process

Can a community be awarded more than one grant?

We have not limited the number of grants that may be awarded in a specific community. However, as stated in the call for proposals, projects will be selected with the intention of funding a diverse group of grantees based on several criteria such as location (e.g., region of the state, urban/rural), characteristics of the community being served, and types of stakeholders involved in the project.

What are the steps in the proposal process?

Proposals for this solicitation must be submitted electronically. Visit www.rwjf.org/cfp/njhi17 and use the “Apply” link for this solicitation. You will be required to register at MyRWJF at http://my.rwjf.org before you begin the proposal process. Your proposal and supporting documents must be uploaded to the RWJF online grantmaking system and submitted by 3 p.m., ET, on Thursday, January 12, 2017. Once the proposals have been reviewed, those organizations whose proposals most clearly meet the program criteria outlined in the Call for Proposals will be notified in late February that they have been selected to participate in a site visit.

What is your deadline for receipt of full proposals?

Full proposal must be submitted online by Thursday, January 12, 2017 at 3 p.m. ET.

Will proposals submitted before the deadline be reviewed early?

No. All proposals will be assigned to reviewers after the submission deadline.

What if I miss the deadline?

To be fair to all applicants, there are no exceptions to the deadline.

How can I find out the status of my proposal?

Feel free to contact the NJHI Program Office. A directory of the NJHI team and their direct phone numbers can be found on the “About Us” page of this Web site. You can also call the NJHI Program Office main number at (856) 225-6733.

Will I receive written feedback?

You will receive a letter notifying you about the decision on whether or not your full proposal advances to the next step in the grantmaking process. However, you will not receive any feedback or individual critique of the proposal.

How long does the review process take?

The proposals will be reviewed within a month of the proposal deadline. The full timeline is available in the call for proposals.